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Cost of Goods Sold Dilemma: Unmasking the Hidden Profit Pitfall

Written by: Gam Tran Hello Finance users! Are you facing an issue where the Item Receipt from a Transfer Order is posted to the Cost of Goods Sold and impacts your Profit and Loss statement? Don't worry, we're here to help you understand and solve this problem step by step.

Firstly, let's delve into the issue at hand. Sometimes, when items are transferred from one location to another (let's say from Location A to Location B), there can be instances where the item hasn't physically arrived yet, but the accounting team mistakenly creates an Item Receipt. This can result in incorrect posting to the Cost of Goods Sold account, causing discrepancies in your financial statements.


To rectify this problem, follow these steps:

1. Correct the Item Receipt date: Align the date of the Item Receipt with the actual arrival date of the items. This ensures that the financial impact is recorded accurately in the correct accounting period.

2. Adjust the cost of items: If the cost of the items differs between the two dates (the original incorrect date and the corrected date), you need to account for this difference. Post the adjustment under the Cost of Goods Sold (COGS) account in the Item Receipt.

3. Revert the Item Receipt date: Once the correction has been made and the financial impact is recorded correctly, change the date of the Item Receipt back to its original date. This ensures that the posting returns to normal and aligns with the correct accounting period.

It’s important to note a few reminders:

  • Never change the GL impact information in the Item Fulfillment or Item Receipt, including the date and quantity, without proper communication and authorization.

  • Restrict creating permissions in Item Receipt and Item Fulfillment for the accounting team to avoid any unintended errors.

By following these steps and being mindful of the reminders, you can effectively resolve the issue of incorrect posting of the Item Receipt from a Transfer Order to the Cost of Goods Sold account, ultimately ensuring accurate financial reporting and maintaining the integrity of your Profit and Loss statement.


If you have any further questions or require additional assistance, feel free to reach out to our dedicated team of experts at Etter & Ramli (E+R). We're here to help you navigate through any accounting challenges and ensure your financial processes run smoothly.

Remember, accurate accounting is key to maintaining a healthy and successful business. Stay tuned for more insightful tips and solutions from E+R to help you achieve financial excellence.


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